Free Mechanic Invoice Template for South Africa
A service, a clutch replacement or a roadworthy — customers want to see exactly what parts and labour they are paying for. This free template is built for South African mechanics and auto workshops, splitting parts from labour with Rand amounts and optional 15% VAT.
Enter the vehicle and job details, add your parts and hours, and download a clean PDF invoice. Send it on WhatsApp or email in seconds, with nothing stored on our servers.
Your business
Bill to
Invoice details
Banking details (optional)
Shown on the invoice so your customer can pay you by EFT.
Totals
Everything happens in your browser. We never see or store your invoice.
Want to send it via WhatsApp?
Create a free account to save your details, send invoices straight to WhatsApp, and track who has paid.
Create free account →Tip for mechanics: Mechanics should note the vehicle registration and odometer reading on the invoice — it helps customers with service history and warranty claims.
What must a mechanic invoice include in South Africa?
Whether or not you are VAT-registered, a professional invoice for vehicle repair work should show the following. If you are a VAT vendor, SARS requires a full tax invoice for supplies over R5 000:
- ✓The word “Invoice” (or “Tax Invoice” if VAT-registered) shown clearly
- ✓Your business name, contact details and VAT number (if VAT-registered)
- ✓The customer’s name (and VAT number for invoices of R5 000 or more)
- ✓A unique, sequential invoice number and the date of issue
- ✓A description of the goods or services supplied
- ✓The price, the VAT charged (15%) and the total due
Common questions
Is this invoice template really free?
Yes — completely free, no sign-up and no watermark. Fill it in, download the PDF and send it to your customer. If you later want to send invoices via WhatsApp and track who has paid, you can create a free InvoiceSA account.
Is the invoice SARS-compliant?
It includes the fields SARS expects on a tax invoice: your business details, VAT number (if registered), an invoice number and date, a description of the work, and 15% VAT shown either added on top or extracted from VAT-inclusive prices.
Should I list parts and labour separately on a mechanic invoice?
Yes — customers, insurers and warranty providers all expect parts and labour split out. Add each part as its own line and labour as an hourly line item.
Where do I put the vehicle details?
Use the notes field on the invoice for the registration, make and odometer reading. It keeps a clear record for future services.
Send it on WhatsApp and get paid faster
A free InvoiceSA account saves your business details, numbers your invoices automatically, sends them via WhatsApp, and tracks who has paid — built for South African mechanics.
Create your free account →Free plan · No card required · 2-minute setup